Group & hide Xero invoice linesinto clean PDF client invoices.Every detail stays in Xero.
Automatically group detailed Xero invoice lines into polished, client-ready invoices — without changing your books.
See it in action
Your invoices are too detailed for clients
You need line-item detail in Xero for accurate accounting and tax reporting. But your clients don't want to see every hour, every expense, every sub-task. They want a clean summary they can approve and pay quickly. That is why many Xero users group their line items into logical categories before sending invoices.
Without InvoicePolish
- ✗Manual PDF editing in Word or Excel
- ✗Risk Clients seeing too much detail
- ✗Version control nightmares
- ✗Hours wasted per billing cycle
With InvoicePolish
- Clients get a clean, professional summary
- Drag-and-drop grouping in seconds
- Always in sync with Xero
- Download PDF & attach to Xero
From detailed to polished in minutes
Choose your workflow — hands-on control or fully automated. Either way, your Xero data stays untouched. And any Xero invoice edits you make will ripple across to InvoicePolish in realtime.
Connect your organisations
Securely connect one or more Xero organisations with a single click. Switch between them instantly.
Design your template
Match your existing Xero template or create something new. Save multiple templates with powerful editing tools and real-time preview.
Manual grouping
Drag and drop your Xero invoice line items into groups. Full control to hide, reorder, and add descriptions.
Automated via keywords
Add #KEYWORD tags like #LABOUR or #MATERIALS to the start or end of your Xero line items for InvoicePolish to detect and group everything automatically — never even leave Xero to make polished invoices!
Export to Xero
Download the polished invoice PDF and/or one click attach it directly back to your Xero invoice for safe keeping.
Connect your organisations
Securely connect one or more Xero organisations with a single click. Switch between them instantly — each keeps its own templates and data completely separate.
Design your template
Match your existing Xero template or create something new. Save multiple templates with powerful editing tools and real-time preview.
Manual
Drag, drop, hide, and reorder with full control.
Automated
Keywords in Xero do everything for you.
Export to Xero
Download the polished PDF or attach it directly back to your Xero invoice.
Everything you need, nothing you don't
Never go back to tediously re-entering all your data back into Word or Excel ever again. No more mistakes!
Xero remains untouched
Your detailed line items remain in Xero for proper accounting. Clients see the clean summary.
Auto-grouping
Smart detection of patterns in line item descriptions to create groups automatically.
Real-time sync
Webhooks keep your data in sync with Xero. Changes in Xero are reflected instantly.
Multi-org support
Connect and switch between multiple Xero organisations from a single account.
Two-factor auth
Secure your account with app-based 2FA using Google Authenticator or Authy.
Professional PDFs
Branded invoices with your logo, company details and client details all gathered from Xero.
Try free for 7 days, upgrade when you're ready
No credit card required. Full access during your trial — upgrade anytime to keep going.
7-Day Free Trial
Try everything before you commit
- 1 Xero organisation
- 15 invoices during trial
- All 15 invoice templates
- PDF download & attach to Xero
Basic
For small business
- 1 organisation included
- 40 invoices per month
- PDF download & attach to Xero
- Background images
- Webhook auto-generation
- +$6/mo per extra organisation
Professional
For growing firms
- 3 organisations included
- 200 invoices per month
- PDF download & attach to Xero
- Webhook auto-generation
- Background images
- +$5/mo per extra organisation
Frequently asked questions
Everything you need to know about InvoicePolish
Ready to polish your invoices?
Join accountants and bookkeepers who save hours every billing cycle with InvoicePolish.
No credit card required. Try demo mode without Xero credentials.
Learn more about Xero invoice formatting
Explore how InvoicePolish helps you present Xero invoices the way your clients want to see them.
Group line items in Xero
Combine detailed Xero line items into logical groups with subtotals for a cleaner invoice layout.
Hide line items from clients
Keep internal detail in Xero but remove unnecessary line items from the client-facing invoice.
Create professional Xero invoices
Turn standard Xero output into polished, branded PDFs that reflect your business quality.
Customise Xero invoice templates
Go beyond default Xero templates with full control over fonts, colours, spacing, and layout.
Summarise long Xero invoices
Condense dozens of detailed line items into concise summaries your clients can review in seconds.